Postcodes: how do they work and what can they do for us?

We all (should) use postcodes. That handy series of letters and numbers coupled with a building name or number is all that is needed to get deliveries to our door. Unlike many other postcode systems, U.K. postcodes are easy to decode and geographically descriptive. Since their widespread introduction almost 50 years ago, postcodes have been used to get deliveries to the correct address, describe areas and localities, and as an effective way to geocode and map other data.

A brief history of the humble postcode:

When and why were postcodes introduced?

It all started during the reign of Queen Victoria. London’s population grew rapidly throughout the 19th century. In 1800 the population was just over 1 million, but by 1900 the population was over 6 million. The amount of post carried reflected the rise in population. In 1854 The Postmaster General, Charles Canning, set up a committee to investigate how best to divide London in order to route and distribute mail more efficiently.

The problem was not trivial, in 1856 the London population of about 3 million received 100 million items of post. The project, managed by Sir Rowland Hill, came up with a nearly circular area drawn 12 miles around the central post office near St Paul’s Cathedral. This was divided into 10 districts.

A timeline of key postcode developments:

  • 1857/8: London is divided into 10 districts:
    East Central (EC), West Central (WC), North (N), North East (NE), East (E), South East (SE), South (S), South West (SW), West (W) and North West (NW).
  • 1864/5: Liverpool split into Northern, Eastern, Southern, and Western districts.
  • 1866: London NE merged into the London E district.
  • 1867/8: Manchester and Salford split into 8 numbered districts.
  • 1868: London S district split between London SE and London SW.
  • 1917: London postal districts split into numbered sub districts to improve efficiency.
  • 1934: Numbered districts introduced into “every provincial town in the United Kingdom large enough to justify it”: Birmingham, Brighton and Hove, Bristol, Edinburgh, Glasgow, Leeds and Bradford, Liverpool, Manchester and Salford, Newcastle upon Tyne, and Sheffield.
  • After 1945: Mail volumes grow. A postcode system was needed to facilitate automated sorting.
  • 1959: Norwich selected to trial a postcode system as they had eight new automated sorting machines.
  • Early 1960s: The Royal Mail starts a mechanisation program to introduce reliable mechanical sorting. Sorting machines needed the address to be machine-readable, so a code system was developed from the Norwich trials.
  • 1965: The Postmaster General, Tony Benn MP, announced postal coding would extend to the whole of the UK over the next few years.
  • 1967: New postal codes introduced in Croydon.
  • 1967 - 1970: Rollout of new codes to major centres: Aberdeen, Belfast, Brighton, Bristol, Bromley, Cardiff, Coventry, Manchester, Newcastle upon Tyne, Newport, Reading, Sheffield, Southampton and the Western district of London.
  • 1971: Addresses receive notification of their own postcodes.
  • 1974: Coding is completed. Norwich is the last place to be re-coded.

London's first postal districts

How does the modern UK postcode system work?

So how does this collection of letters and numbers fit together to make a rational and reliable system?

Put simply, the first half of the postcode is the “outbound” code, allowing a letter to be sent to the correct part of the country; this is made up of between two and four alphanumeric characters.

The second part, the “inbound” code, is then used to pinpoint the exact neighbourhood and postal round it needs to go to; this always follows a space and has three alphanumeric characters. Let's take a look at an example:

Example: The elements of postcode YO30 5QW

  • Outward code
    • Area: YO: One or two alpha characters subdividing the country.
    • District: 30: One or two alphanumeric characters subdividing the area.
  • Inward code
    • Sector: 5: One numeric character subdividing the district.
    • Unit: QW: Two alpha characters showing a group of buildings, a street, part of a street or a single delivery point.

Of course each element has a lot more too it than that, so let's look at each in more detail from largest to smallest. Please keep in mind that the postcode network is constantly changing and this data is just a snapshot at the time of writing - November 2020.

An illustration of the postcode hierarchy for YO30 5QW

A map showing each element making up the postcode YO30 5QW from general postcode area down to specific postcode unit. Click on the image for a larger version.

1) Postcode Area

Map of the YO postcode area and boundary.


125 postcode areas cover the United Kingdom, with each varying in size and population. They are usually named as a mnemonic to identify the area or Post Town they cover. E.g. AB: Aberdeen and YO: York. Most of the names are obvious but there are some mismatches, for example Rochester in Kent has an area code of ME for Medway and Lerwick in Shetland has a code of ZE for Zetland (an archaic spelling of Shetland).

London developed a postal code system in the 19th century, so area codes in London are taken from the earlier system. E.g. N: North London, WC: West Central London.

  • Smallest size WC, West Central London (1 square mile ).
  • Largest size IV, Inverness (6,243 square miles).
  • Average size 776 square miles.
  • Smallest population ZE, Shetland (22,990 people).
  • Largest population B, Birmingham (2 million people).
  • Average population 548,946.
  • Smallest number of districts in an area ZE, Shetland (3).
  • Largest number of districts in an area BT, Belfast (80).
  • Average number of districts in an area 23.

2) Postcode District

Map of the YO30 postcode district showing its boundary.


Almost 3,000 postal districts cover the UK. Postcode Districts are used to subdivide postal areas and help route mail to its sorting office.

Districts fall into areas. On average there are 23 districts in an area. The actual number varies between 3 and 77. Each one varies in size and population quite considerably.

  • Smallest size is EC2N, East Central London (0.03 square miles ).
  • Largest size is IV27, (1,393 square miles).
  • Average size 33 square miles.
  • Smallest population UB11, West Drayton (10).
  • Largest population CR 0, Croydon (165,894).
  • Average population 23,595.

 



3) Postcode Sector

Map of the YO30 5 postcode sector and boundary.

The UK has about 11,200 postal sectors. Sectors are used in the inbound code to help pick the delivery round. There are between 1 and 10 sectors to make a district. On average each district has 3 sectors.

  • Smallest size EC3A 1, London, (less than 0.001 square miles).
  • Largest size IV27 4, Lairg, Sutherland, (1,393 square miles).
  • Average size 9.7 square miles.
  • Smallest population EC3V 0, London (0).
  • Largest population E12 6, Little Ilford, London (26,578).
  • Average population 7,001.

4) Postcode Unit

Map of the YO30 5QW postcode unit and its boundary.

 

A unit postcode describes a street or part of street, a single address, a group of properties, a subsection of a property or an individual organisation or department within an organisation. There are more than 1.7 million (1,770,724 as at November 2020 ) unit postcodes. This number changes regularly as around 2,750 postcodes are created and 2,500 are terminated each month.

The allocation of postcodes depends on the amount of mail received. Large users of mail such as the DVLA have different postcodes for different departments. The unit postcodes are used to find about 30 million actual addresses or delivery points, the minimum number of delivery points for a postcode is one, the maximum is 100, and on average the postcode is allocated to 17 delivery points.

There are on average 180 postcodes to each sector: the most being 390, the least is 1. The theoretical maximum is 400 because the last two letters are not allowed to be any of C, I, K, M, O, V. That leaves 20 for each letter.


Postcodes, not just for post

Since their inception, postcodes have become more than just a tool to help address mail. As postcodes nest into sectors, districts and areas, the postcode has become a handy label to define geographical locations.

Demographics icon

Demographic profiling:

Postcode boundaries provide a convenient way to tie people into manageable groups with similar lifestyles and outlooks to form the building blocks of geodemographic analysis.

See our blog on geodemographic analysis...

Sector map icon

Postcode mapping and geographic analysis:

Although postcodes focus on addresses, their aggregated groupings and boundaries provide an ideal building block for geographic analysis. Most businesses have data that is attached to postcode information. This could be customer records, or sales receipts for a store where the customers are most likely to travel to. Having data attached to postcodes opens up analysis and comparisons using census or other demographic data. Our own GIS systems can use postcodes as their geographical key.

Read about our work with postcode mapping...

Logistics icon

Journey and logistics planning:

Postcodes are a far more accessible reference than coordinates or longitude and latitude making them ideal for setting departure and destination points in navigation tools. However, the sheer number of postcodes means that when you move beyond individual journeys, for business or fleet logistics planning the calculations required quickly become unmanageable.

See our blog on postcode sector-based journey planning...

Alternatives to postcodes: the geography of government

Despite their history, postcodes are comparatively new, and the UK government had already developed its own way of dividing the country into manageable administrative areas – imaginatively called “Administrative Geography”. In existence in some form for more than 1,000 years, the divisions are based on long-standing counties and parish boundaries, which have themselves changed and been sub-divided over the centuries.

These boundaries do not correspond to postcode geography very accurately and it is not unusual for a postcode area to seem misleading when you consider the county on an address, for example; the NR postcode (Norwich) doesn’t mean that you necessarily live in the Norfolk administrative county. As such, The Office for National Statistics (ONS) produces a directory of all current and terminated UK postcodes matched against the various UK administrative geographies. This reference source ties postcodes to census and other demographic datasets.

Read our blog exploring the history and use of administrative geography...

Part of Gary's 1824 map of the counties of England and Wales.

As you can see, postcodes have developed into far more than just a means of directing your post, they have become a fundamental building block for navigation, logistics and economic operation.

Postcode mapping for business is what we do, so forgive us if we seem a little too passionate about the subject, but I'm sure you'll agree, there really is a lot to the humble postcode.

We've spent more than 25 years working with postcode geography and postcode mapping.
If you'd like to see if we can help your business, please get in touch.

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